BetterAlta · Public sector supportAdvisory only
An evidence trail that stands up to challenge
Independent, supplementary support for contracting authorities. We help you run a controlled, documented process. The authority keeps every decision.
Purpose
Public procurement decisions must stand up to auditors, elected members, unsuccessful bidders and the public. Our role is to make sure the process behind each decision is controlled, consistent and fully recorded.
Our records are designed to support the transparency and record-keeping the Procurement Act 2023 expects of contracting authorities. Compliance with the Act remains the authority's responsibility.
Support we provide
- Process design that fits your procurement policy and risk framework
- Review of procurement documents for completeness and consistency before publication or award
- Controlled supplier communication, so every bidder receives the same information
- Independent facilitation of evaluation against pre-agreed weighted criteria
- Documentation of social value and compliance commitments
- Compilation of the audit pack, ready for internal or external audit
Division of responsibility
Policy compliance, award decisions, contract signature and legal accountability stay entirely with the authority. The table shows only the activities where we have a role.
| Activity | Contracting authority | BetterAlta |
|---|---|---|
| Process design | Reviews and approves | Advises |
| Supplier vetting and records | Reviews and approves | Runs the checks |
| Request for quotation | Authorises each stage | Manages the process |
| Supplier communication | Reviews and authorises | Controls the channel |
| Evaluation and scoring | Validates and signs off | Facilitates |
| Audit trail | Keeps all records | Compiles and delivers |
Records the authority receives
- Process design document
- Supplier qualification register, with criteria, scores and decisions
- Evaluation matrix and log, signed by the authority
- Audit pack: the complete, unbroken record from requirement to award recommendation
How to engage us
Authorities can engage us through their own below-threshold procedure, such as a direct award or a request for quotation under their contract standing orders.
Fees
A day rate or a fixed project fee, whichever suits your procurement. No retainer, no share of savings and no percentage of anything. The figure is agreed in writing before work begins.
Our role
BetterAlta does not act as a contracting authority, make procurement decisions, negotiate on the authority's behalf or award contracts. Our support adds to your procurement function and statutory duties rather than replacing them. Where our role stops
Talk to us about your next procurement
We can respond to a quotation request in whatever format your standing orders require.